2025 best meeting transcription tools

Transcribing meetings —whether virtual (Zoom, Google Meet, Teams…) or recorded in person— is a very practical way to keep a written record of everything that was discussed. It makes it easier to share information with people who couldn’t attend, helps automate minutes, identify decisions and key tasks, and generally saves a lot of time compared to doing it manually.

Nowadays, AI tools can even generate automatic summaries, identify speakers, add timestamps, and allow searching within the text, making the process even more efficient.

Here are five tools I find especially useful in 2025 for this type of work:

1. Otter.ai — ideal for live meetings

What it offers: Real-time transcription with speaker identification, timestamps and automatic notes. It works with Zoom, Google Meet and Microsoft Teams.

Advantages: Very useful if you join many video calls. You can add comments or highlight parts during the meeting. Transcriptions can be searched, edited or exported.

Limitations: Accuracy may drop with strong accents, background noise or highly technical jargon. The free plan has time limits.

2. Fireflies.ai — transcription plus analysis and note generation

What it offers: Records meetings (Zoom, Meet, Teams…) and generates transcripts, summaries and even action items or tasks extracted automatically.

Advantages: Great if you want not only transcription but also automated note-taking or task detection. Integrates with CRMs and many productivity tools.

Limitations: Accuracy varies depending on audio quality, and some advanced features require a paid plan.

3. Rev.com (hybrid service) — when accuracy is essential

What it offers: Combines automatic AI transcription with the option of human transcription, making it one of the most precise solutions available.

Advantages: Extremely high accuracy, ideal for documents that require precision (legal, academic, medical, formal minutes…). Exports to multiple formats.

Limitations: More expensive than fully automated services, and human transcription is not instantaneous.

4. Trint — ideal for media, subtitling and content production

What it offers: Automatic transcription in multiple languages, with editing, tagging, collaboration tools and export options. It also includes powerful search features.

Advantages: Very handy if you also work with audio/video, need subtitles or want to repurpose content. A good balance between automation and versatility.

Limitations: Usually requires a subscription and may lose accuracy if the audio quality is poor.

5. Temi — affordable and efficient for basic transcription needs

What it offers: Low-cost automatic transcription per minute, exportable to common formats like Word or PDF.

Advantages: Excellent value for money if you need to transcribe occasional meetings, interviews or recordings.

Limitations: Fewer advanced features (speaker ID, collaborative editing…) and may require manual correction if the audio isn’t clear.